News

EGM Q&A: Update

The deadline for submitting questions has now passed and the website has been updated with answers to all those received. No further answers will be posted. Please use the links below to review the answers to questions submitted in relation to EGM agenda items 3-6:

Parking Management
Service Charge Budget
Managing Agent
Grounds Maintenance

We look forward to seeing you at the EGM on Tuesday so please register here if you are planning to attend and don’t forget to submit your voting form in time!

EGM: Parking Management

To All Residents/Neighbours,

Further to recent posts on social media, we feel it is necessary to clarify again the proposed regulation in regard to Parking and some historical information.

Parking and the introduction of Permits was mentioned at the Residents Meeting on the 2nd December 2020 following representation from residents about poor parking in areas of the development. We have also been asked to ensure covenants are enforced, specifically in relation to parking and commercial vehicles.

Feedback received from residents following notification of the Parking Permit implementation in February was taken on board, a decision not to proceed was taken and the regulation was subsequently revised. In an ideal world we should have engaged more prior to the original proposal but being limited in number (and the role of a CCMC Director being a voluntary and unpaid one), we do not have the capacity to devote more time outside of our normal working commitments.

The recommended regulation should have zero impact to residents unless you choose to park inconsiderately or against the Highway Code.

There is no restriction on parking resident owned private vehicles at any time, nor for their visitors, other than as detailed in Paragraph 5 of the recommendation.

Please note that in line with earlier correspondence, the deadline for advance questions was midday today (20th May) and as such any submissions received after this time may not be answered. All questions received prior to the deadline will be responded to and posted on the website as described in our update of 7th May.

Please also ensure your vote reaches Remus before the 48hour cut off. Any votes received by Remus after the specified cut off will not be counted and members will not be able to vote for the first time at the meeting. Members will however be entitled to change a vote already submitted whilst at the meeting following presentation of the resolution papers.

Lastly if you are a member please do register to join the EGM and also consider becoming a CCMC Director as we would welcome the additional help.

Thank you.

CCMC Ltd Directors

Bellway/Highways Remedial Works

We have received information from Bellway in relation to remedial works required to the road areas that will eventually be adopted by Essex Highways. The timelines are as follows:

  1. RDR: Work commenced on the 10th May 2021 with planned completion by Friday 21st May 2021;
  2. Aqua Verde: Work to commence Monday 17th May 2021 through to Friday 28th May 2021;
  3. Eagle Rise: Work to commence Tuesday 1st June 2021 completing on Saturday 12th June 2021.

Bellway will be using the nursery site as their compound area throughout the above periods.

EGM Q&A

Please find below links to pages which contain answers to questions submitted in relation to EGM agenda items 3-6:

Parking Management
Service Charge Budget
Managing Agent
Grounds Maintenance

Please note that where a question has already been raised, a separate answer will not be posted so do check the pages above to see if your question has already been answered.

Questions will be addressed faster if submitted via www.ccmc-ltd.uk/ask/


It has been brought to the attention of both directors and Remus that personal details of residents are potentially being shared. For clarification, every member of the management company has to be listed on the register of members. A member is entitled to submit a formal application under Section 116 of the Companies Act 2006 to request the list of registered members and Remus, acting as Company Secretary, will provide this information accordingly.

The information that Remus are required to supply would include the members name, associated property address and a note that the individual is a member of the management company.

The information must not under any circumstances be passed on by a member to a third party, even if it may be to another member. All requests must be logged by Remus and as such individuals must submit their own request if they wish to review the list of registered members.

EGM: Statement from Directors

It has been noted that a resident has published false and inflammatory information on Facebook questioning, amongst other things, the legality of the scheduled EGM. This has been discussed with Remus and the matter is now being addressed by our legal team.

Please be assured that the proposed meeting is lawful and is being held to ensure that resident members can be party to key decisions that will impact everyone living on Phase 1/2 of Channels.

For the avoidance of doubt, directors would have been able to make decisions on each of the proposed agenda items without the need for any form of member voting. However in recognition of feedback received earlier in the year, it was felt that the items were of sufficient importance to involve members, including those that require decision in advance of the new Service Charge Year, hence the need for holding an EGM.

Remus will of course have ‘involvement’ in counting votes, under their duties as managing agent and, more importantly, company secretary. As company secretary Remus do not have any voting rights and they will be happy to provide an audit trail to any members who wish to see evidence that voting has been properly managed.

We urge you to attend the meeting and if you do have questions about the recommended courses of action, please submit them via the methods previously outlined. If themes emerge, we will endeavour to provide answers prior to the meeting. Neither directors or Remus will respond to discussion threads via social media.

EGM Papers

Dear Eagle Rise & Aqua Verde Residents,

The papers for the EGM scheduled for Tuesday 25th May 2021 at 6pm are now available for viewing and/or download from the Meeting Papers page of the CCMC Website. They have additionally been posted to all members.

Please read the meeting papers fully in the first instance however if you do wish to submit a question, please ensure that it is posted via the appropriate form no later than midday on Thursday 20th May.

Members are asked to join the meeting promptly to ensure that the attendee list can be validated. Company business, as detailed in the formal Notice, will begin at 6.15pm after which no further members will be permitted to join unless they are already in the waiting room.

To assist with administration, it would be appreciated if members wishing to attend could pre-register via the following form:

www.ccmc-ltd.uk/register/

CCMC Ltd Directors

Notice of EGM

Dear Eagle Rise & Aqua Verde Residents,

Directors of the Residents Management Company will be holding a virtual Extraordinary General Meeting on Tuesday 25th May 2021 at 6.00pm (joining details to follow).

Unlike previous meetings, this will not be a general ‘town hall’ style session. It is a management company members only meeting and will be for the sole purpose of passing the following resolutions:

  1. Revised parking regulations;
  2. Approval of the 2021/22 Service Charge Budget;
  3. Appointment of a grounds maintenance contractor;
  4. Continuation of Remus as managing agent.

There will be a short briefing at the meeting by the director assigned to each of the above areas and this will cover the same explanatory information included with the meeting papers. The briefing will be followed by a formal vote to pass, or reject, each resolution.

Meeting papers will be distributed no later than 4th May 2021. This is 21 days prior to the scheduled meeting date and therefore gives members time to consider the proposed resolutions and to ask questions.

Full instructions about the voting and advance question processes will be included with the meeting papers.

A full AGM is planned to take place in late June/early July and this is where directors will present the 2019/20 accounts, an update on the 2020/21 financial position and a Chairs report. Directors will also be appointed/re-appointed at the AGM. The date has been pushed back slightly in the hope we can hold a physical face to face meeting.

Weed Spraying

For information, Olly & his team are planning to undertake an extensive spray of weeds across all soft landscaping areas this week.

The operatives, who are all fully licensed to undertake the work, may be wearing protective suits at times and this is normal procedure. Weather permitting the spraying will take place on Wednesday 24th March however if this changes, we will advise accordingly.

Residents Meeting Update

Dear Residents,

Following the recent feedback on social media in response to the proposed (but now cancelled) implementation of a parking permit scheme, the Directors of CCMC Ltd have continued to receive numerous questions and comments, despite already confirming the scheme is no longer going ahead. We would like to thank you for your patience whilst we have digested and carefully considered all feedback received, and apologise if you might have liked to have heard from us sooner.

The vast majority of communications have been welcomed, as they helped to provide a better picture of residents’ concerns, such that these may be considered in any future proposals however regrettably there has also been a disappointingly aggressive minority that have been factually incorrect in their statements and made uncalled for accusations as to impropriety on the Directors’ part.

As a result, and following professional advice received, the Directors have regrettably made the decision to reschedule the proposed informal residents meeting on 16th March, with all future communication to be held through official general meetings only.

We wish to ensure that the community, which is represented by members of the company, is given a voice and to provide assurance that it will be heard. We will continue to consider all concerns raised in relation to parking however as a number of questions submitted also raised issues surrounding the enforcement of other parallel covenants, we have a legal obligation to explore solutions aligned to this and as such we are taking appropriate legal advice. If the advice received presents a solution that is potentially workable, we will submit this to members for consideration and a vote as part of a formal general meeting, providing all information in writing and with the 21 days statutory notice required by the company’s articles of association.

The postponement of the meeting and subsequent scheduling of a formal general meeting will also allow Directors to present other key information for members to consider and vote on, including:

  • 2019/20 Accounts Sign Off (& Possible Legal Action Against POD)
  • 2021/22 Service Charge Budget Approval
  • Grounds Maintenance Contractor Tender Contract Award

Nothing is set in stone at this time, but to manage expectations, we are hopeful we might be able to send out a notification towards the end of this month resulting in a likely meeting date towards the end of April.

Meanwhile, and to ensure we make efficient and fair use of Directors’ time, no further communication will be entered into regarding the previous proposal, as it is now not going ahead. Furthermore, we request that any speculation regarding any possible new proposal is reserved, until such time the full facts are finalised and presented.

Please consider that each and every Director is a resident of this development and therefore make decisions that are believed to be for the betterment of the community within which they themselves live. Directors are also unpaid volunteers having day jobs and family life that must take precedence over their CCMC roles and the use of Facebook has proven to be an unwelcome intrusion into their personal lives.

Please refrain from using Facebook to communicate with Directors (or the company), and in future direct all queries through official channels only via the website. These will be responded to in a timely manner, and at a time that suits the volunteers. Please also register for updates via the website so that you can be kept up-to-date with key information or progress about ongoing work.

Lastly, there will be an Annual General Meeting in late June or early July and this will provide an opportunity for members to put themselves forward to become directors and to take part in the work undertaken for the development.

Thank you for your understanding, and assuring you of our best intentions at all times.

CCMC Ltd Directors

Parking Management Update

Dear fellow Residents,

Following the feedback received via social media over the weekend, we as Directors would like to apologise for what might reasonably be perceived by some as ‘radio silence’. By way of explanation, as volunteers, we were unable to meet as a complete Board until this evening, as the earliest opportunity that presented itself; it would have been inappropriate to respond without discussing matters formally first.

We acknowledge the negative response to the currently-proposed permit-parking scheme, and will gladly halt its implementation.

However, as Directors, we still have a legal responsibility to uphold the covenants, and welcome the opportunity to discuss a mutually beneficial resolution at the residents meeting on the 16th of March.

The intention to introduce permit parking for residents’ cars and those of their visitors is no longer in play. As such any questions submitted that pertain to the permit element of the original proposal will not be specifically answered however all other questions will still be collated with appropriate feedback provided at the residents meeting.

Assuring you of our best intentions at all times,

CCMC Ltd Directors