Category: Residents Management Company

CCMC Ltd Annual Meeting

Directors of your Residents Management Company, Channels (Chelmsford) Management Company Ltd, will be holding an Annual General Meeting on Thursday 26th January 2023 at 6.00pm at Channels Brasserie (Barn), Pratts Farm Lane East, CM3 3PT.

This will not be a ‘town hall’ style session. It is a management company members only general meeting and a formal notice with papers should have been received via the post accordingly.

The notice/proxy form, agenda and proposal for election of directors form can be viewed/downloaded here:

Please ensure that returns for the meeting (specifically if you wish to stand as a director or appoint a proxy) are delivered to Remus no later than midnight on Thursday 19th January 2023.

You do not need to inform Remus of your intention to attend the AGM. The venue is large enough to accommodate all those that wish to participate however you will need to respond as outlined above if you want to appoint a proxy or stand to be a director.

If you wish to stand as a director it is important to understand that as an officer of a limited company, you must:

Directors are able to hire other people to manage some of these things day-to-day (for example, Remus or an accountant) however it is the directors that remain legally responsible for the company’s records, accounts and performance.

To ensure there is sensible and practical governance in relation to the running of the RMC, the following will be proposed at the AGM:

  • To limit the number of directors to 7;
  • To use dedicated sub committees where necessary;
  • To assign each director specific roles;

A member must be up to date with their service charge payments to stand as director and regular attendance at board meetings is mandatory.

Directors look forward to seeing members on Thursday 26th January 2023 at the Annual General Meeting.

2022-23 Service Charge (Jan-Jun 2023)

Dear Eagle Rise & Aqua Verde Residents,

The second half year Service Charge Notices (January-June 2023) have been sent by Remus in recent days to your preferred correspondence address which will either be by post or e-mail.

If your correspondence preference is e-mail, please check your junk/spam folders and if you do not believe you have received the notice, please contact Remus accordingly.

The summary schedule of costs for the period 1st July 2022 to 30th June 2023 can be viewed and/or downloaded below and the second half year charge represents 50% of the figures outlined:

2022/23 Service Charge Schedule
2022/23 Site-Wide Estate Charge

Further explanatory notes can be found HERE.

The easiest way to make payment is via the Remus Website at:
www.remus.uk.com/make-a-payment/

Just fill in the form with your account reference number and balance as found on the demand and you will be presented with various payment options to facilitate the transaction.

The payment is due on or before 1st January 2023 and late payment fees will be added for accounts not settled by this date as non-payment creates significant cash flow issues.

If you have any queries about your payment or account balance, you can use the form on the website to contact Remus.

CCMC Ltd Directors

2022/23 Service Charge Notification

Dear Eagle Rise & Aqua Verde Residents,

The budget for 2022/23 has now been agreed and Remus will be sending out Service Charge demands on this basis imminently. In a climate of rapidly increasing prices, directors have endeavoured to minimise increases to the Service Charge. This has been achieved by minor amendments to the Grounds Maintenance specification, on the basis the landscape is now well established, and reducing the sums transferred into reserves.

The year on year overall budget increase is only 0.97% and this is mainly attributed to the CIC site-wide charge as our share was estimated last year prior to the contributions being finalised by the CIC.

The summary schedule of costs for the period 1st July 2022 to 30th June 2023 can be viewed and/or downloaded below:

2022/23 Service Charge Schedule
2022/23 Site-Wide Estate Charge

Further explanatory notes can be found HERE.

CCMC Ltd Directors

2022/23 Service Charge

Dear Eagle Rise & Aqua Verde Residents,

We are aware that you have not yet been notified of the Service Charge for 2022/23 and yet the new year starts on 1st July. In a climate of rapidly increasing prices, directors have been working to minimise increases to the Service Charge and the biggest single cost is Grounds Maintenance for which discussions are ongoing with Remus and Olly (Channels Estates).

Our intention is to be in a position to communicate the 2022/23 charge to you week commencing 20th June and we are confident that there will not be any significant increase over the 2021/22 budgeted sum. We do however need to be mindful that if costs continue to rise at the current rate, the position at the end of the coming service charge year may not be so favourable and as such robust in year management will be required.

CCMC Ltd Directors

Residents Meeting 21st January


The residents meeting scheduled for 7pm on Friday 21st January will now be an online session and will take place via Zoom.

Join Zoom Meeting

https://us02web.zoom.us/j/84310766354?pwd=b016R2hPeEtoTndoYldqWStkMXlLZz09

Meeting ID: 843 1076 6354
Passcode: 083821

This will be a more informal ‘town hall’ style session and not a formal General Meeting of the management company and as such all Bellway residents are welcome to attend. It is a chance for a general chat, for directors to communicate any key updates and for residents to raise any questions. Remus will be hosting the meeting for us and will also be available to answer questions.

The directors look forward to catching up with as many residents as possible on Friday. 🙂

Service Charge Payments


For freehold owners, don’t forget that the due date for payment of your half year Service Charge demand for the period 1st January 2022-30th June 2022 is Saturday 1st January.

The easiest way to make payment is via the Remus Website at:
www.remus.uk.com/make-a-payment/

Just fill in the form with your account reference number and balance as found on the demand sent out in November and you will be presented with various payment options to facilitate the transaction.

Some residents may have small credits on their account as a result of an error from the days of POD Management so do check the amount you have to pay to clear your account as it could be less than the headline half year charge.

It is important that Service Charge demands are paid without undue delay as this income is used to pay contractors, which in turn ensures directors can deliver the legal obligations of the RMC. This was flagged as a key risk to effective cash management and the ability to comply with obligations as set out in the RMC Articles of Association at the AGM held on 6th September.

If you have any queries about your payment or account balance, you can use the form on the website to contact Remus.

Thanks 🙂

Notice of Residents Meeting

Dear Eagle Rise & Aqua Verde Residents,

Directors of the Residents Management Company will be holding a residents meeting on Friday 21st January at 7.00pm 2022 at the Beaulieu Community Centre, 17 Centenary Way, CM1 6AU.


Given the current COVID situation, it is very possible we will need to hold an online meeting instead and we will post details accordingly nearer the time if this is the case.

This will be a more informal ‘town hall’ style session and not a formal General Meeting of the management company and as such all Bellway residents are welcome to attend. It is a chance for a general chat, for directors to communicate any key updates and for residents to raise any questions.

To assist in efficient running of the meeting, you can submit a question in advance. Where possible, questions received will be addressed prior to the open forum and can be submitted via www.ccmc-ltd.uk/ask

Please ensure that all questions are posted via the link above no later than midday on Wednesday 19th January.

Directors gratefully request that if you wish to attend the residents meeting, and prior to submitting advance questions, you look at the key information made available on this website.

Directors would appreciate all residents signing up to follow CCMC-Ltd so that whenever an update is added, you can be notified immediately by e-mail: www.ccmc-ltd.uk/follow/

The directors look forward to catching up with as many residents as possible (either face to face or online) on Friday 21st January.

CCMC Ltd Directors

Notice of AGM

Directors of the Residents Management Company will be holding an Annual General Meeting on Monday 6th September 2021 at 5.30pm at the Beaulieu Community Centre, 17 Centenary Way, CM1 6AU.

This will not be a general ‘town hall’ style session. It is a management company members only meeting and a formal notice with papers should have been received via the post accordingly.

The notice, agenda, proposal for election of directors form and proxy form can be viewed/downloaded here:

Unfortunately there were no suitable venues available on or around the originally intended date however as a face to face meeting had been promised, a new date of 6th September has been set to facilitate this.

Please ensure that returns for the meeting (specifically if you wish to stand as a director or appoint a proxy) are delivered to Remus no later than Tuesday 31st August 2021.

If you wish to stand as a director it is important to understand that as an officer of a limited company, you must:

Directors are able to hire other people to manage some of these things day-to-day (for example, Remus or an accountant) however it is the directors that remain legally responsible for the company’s records, accounts and performance.

To ensure there is sensible and practical governance in relation to the running of the RMC, the following will be proposed at the AGM:

  • To limit the number of directors to 7;
  • To use dedicated sub committees where necessary;
  • To assign each director specific roles;

A member must be up to date with their service charge payments to stand as director and regular attendance at board meetings is mandatory.

Directors look forward to seeing members on Monday 6th September at the Annual General Meeting.

Important: Site Wide Costs

You will recall that directors have been investigating site-wide costs for the last 2 years and neither DJC nor POD acting as managing agents were able to provide sufficient assurance as to what we were actually paying for given that only circa 20% of site-wide land was available for use.

We have advised all parties involved on many occasions during the last 2 years that we would only pay for site-wide land we had access to and only where we were confident that expenditure was valid and appropriate. Without such information being made available, we took the decision to withhold monies and credit residents last autumn based on a proposal put forward to the site-wide management company via POD last year.

PG Property Management (who took over from POD Management and now support the site-wide management company) proposed a way forward in February 2021 which directors agreed to in principle on the understanding full sets of reinstated accounts for the last 4 years were made available for us to inspect. The site-wide contributions that form the 2021/22 Service Charge presented at the EGM in May support this proposal.

Unfortunately we have not been furnished with re-stated accounts and as we are obliged to look after the interests of CCMC members, we are standing firm in that we will not pay any further monies owing until the accounts (together with supporting information and invoices where appropriate) are received. PG Property Management have suggested that they will be writing to all residents imminently (as part of a wider update) flagging the CCMC arrears position.


CCMC directors (supported by Remus) are working with PG Property Management on this issue and indeed no direct legal relationship exists between the site-wide management company and individual residents.

As such individual residents do not have to take any action and there is no requirement or need to liaise directly with the site-wide management company on this issue.

Given the lack of assurance we received from both DJC and POD in relation to site-wide expenditure, we believe that members would rather us undertake sufficient and robust due diligence prior to paying any further monies to PG Property Management, especially as this accounts for 30% of the overall service charge.

For the avoidance of doubt, PG Property Management is a company created by directors of Ptarmigan Land to act as site-wide managing agent. Ptarmigan Land is the consultancy firm that acts for and represents the land owner in relation to the Channels development.

Service Charge Payments


For freehold owners, don’t forget that the final date for payment of your half year Service Charge demand for the period 1st July 2021-31st December 2021 is Friday 16th July.

The easiest way to make payment is via the Remus Website at:
www.remus.uk.com/make-a-payment/

Just fill in the form with your account reference number and balance as found on the demand sent out in June and you will be presented with various payment options to facilitate the transaction.

Thanks 🙂