Estate Management Updates

Fountain
As the water level in the ‘fountain lake’ has fallen significantly, the fountain has been turned off temporarily. As the fountain is very powerful, it draws in silt from the bottom when the water level is low and there is a risk of damage to the motor.

Geese Droppings (Clean Up)
We have determined that the geese droppings do represent an environmental hazard and that simply jet-washing the pavements and paths is not an appropriate way to clean the droppings away.

Remus are currently obtaining quotes for a ‘clean up operation’ by specialist contractors however they need to visit the site to assess exactly what needs to be done and therefore the cost involved.

We will look to share the cost with Bellway on the basis that the roads and pavements are not our responsibility to manage however there will be a cost against the Service Charge Budget. Environmental Health could not assist on the basis the issue is on private land.

We believe the geese have been displaced from the larger lakes that have been partially drained due to building works however it does now look as if the geese have moved on (with the exception of one that has been left behind). If they do return, we have been advised that they should not continue to be fed by residents as this will perpetuate the problem and it is less likely they will move on to another location.

Highways Remedial Works (Weeds)

Directors/Remus have received a number of queries in relation to the poor state of roads due to excessive weed growth, both in blocked paved areas and at kerb edges. Whilst we could have paid Olly to undertake work to remove all of the weeds, it is a Bellway responsibility and there is a risk that we would not have been able to recover the costs incurred.

The good news is that work on removing all of the weeds has now started and will continue for the next week across the entire Bellway development. You may well see two men scraping weeds from the kerbside edges today around Aqua Verde and they will begin on Eagle Rise next week.

It would be appreciated if you could utilise your driveway space as much as possible whilst the work is ongoing to ensure there is clear access to all areas.

Parking Management: Visitor Bays

Following approval of the Parking Management resolution at the EGM on 25th May, there are a number of actions that need to be progressed to ensure the regulations are adhered to.

The first will be to mark the five visitor bays (CCMC owned land) in the image below and we will confirm the date in due course:



By way of a reminder, resident visitor parking is allowed for 4 hours with no return for 12 hours in these bays.

There have been a number of resident owned vehicles (including commercial vehicles) left for long periods in the visitor bays and this is no longer permitted in line with the approved regulations.

We will additionally arrange for signage to be installed which makes clear the rules for parking in the visitor bays and we will not initially use a third party enforcement agency as we hope that residents will respect the agreed way forward.

If it becomes clear that vehicles, resident or otherwise, are being left in the visitor bays for extended periods (including commercial vehicles), we will progress with formalised parking enforcement.

CCMC Ltd Directors

EGM: Parking Management

To All Residents/Neighbours,

Further to recent posts on social media, we feel it is necessary to clarify again the proposed regulation in regard to Parking and some historical information.

Parking and the introduction of Permits was mentioned at the Residents Meeting on the 2nd December 2020 following representation from residents about poor parking in areas of the development. We have also been asked to ensure covenants are enforced, specifically in relation to parking and commercial vehicles.

Feedback received from residents following notification of the Parking Permit implementation in February was taken on board, a decision not to proceed was taken and the regulation was subsequently revised. In an ideal world we should have engaged more prior to the original proposal but being limited in number (and the role of a CCMC Director being a voluntary and unpaid one), we do not have the capacity to devote more time outside of our normal working commitments.

The recommended regulation should have zero impact to residents unless you choose to park inconsiderately or against the Highway Code.

There is no restriction on parking resident owned private vehicles at any time, nor for their visitors, other than as detailed in Paragraph 5 of the recommendation.

Please note that in line with earlier correspondence, the deadline for advance questions was midday today (20th May) and as such any submissions received after this time may not be answered. All questions received prior to the deadline will be responded to and posted on the website as described in our update of 7th May.

Please also ensure your vote reaches Remus before the 48hour cut off. Any votes received by Remus after the specified cut off will not be counted and members will not be able to vote for the first time at the meeting. Members will however be entitled to change a vote already submitted whilst at the meeting following presentation of the resolution papers.

Lastly if you are a member please do register to join the EGM and also consider becoming a CCMC Director as we would welcome the additional help.

Thank you.

CCMC Ltd Directors

Bellway/Highways Remedial Works

We have received information from Bellway in relation to remedial works required to the road areas that will eventually be adopted by Essex Highways. The timelines are as follows:

  1. RDR: Work commenced on the 10th May 2021 with planned completion by Friday 21st May 2021;
  2. Aqua Verde: Work to commence Monday 17th May 2021 through to Friday 28th May 2021;
  3. Eagle Rise: Work to commence Tuesday 1st June 2021 completing on Saturday 12th June 2021.

Bellway will be using the nursery site as their compound area throughout the above periods.

Residents Meeting Update

Dear Residents,

Following the recent feedback on social media in response to the proposed (but now cancelled) implementation of a parking permit scheme, the Directors of CCMC Ltd have continued to receive numerous questions and comments, despite already confirming the scheme is no longer going ahead. We would like to thank you for your patience whilst we have digested and carefully considered all feedback received, and apologise if you might have liked to have heard from us sooner.

The vast majority of communications have been welcomed, as they helped to provide a better picture of residents’ concerns, such that these may be considered in any future proposals however regrettably there has also been a disappointingly aggressive minority that have been factually incorrect in their statements and made uncalled for accusations as to impropriety on the Directors’ part.

As a result, and following professional advice received, the Directors have regrettably made the decision to reschedule the proposed informal residents meeting on 16th March, with all future communication to be held through official general meetings only.

We wish to ensure that the community, which is represented by members of the company, is given a voice and to provide assurance that it will be heard. We will continue to consider all concerns raised in relation to parking however as a number of questions submitted also raised issues surrounding the enforcement of other parallel covenants, we have a legal obligation to explore solutions aligned to this and as such we are taking appropriate legal advice. If the advice received presents a solution that is potentially workable, we will submit this to members for consideration and a vote as part of a formal general meeting, providing all information in writing and with the 21 days statutory notice required by the company’s articles of association.

The postponement of the meeting and subsequent scheduling of a formal general meeting will also allow Directors to present other key information for members to consider and vote on, including:

  • 2019/20 Accounts Sign Off (& Possible Legal Action Against POD)
  • 2021/22 Service Charge Budget Approval
  • Grounds Maintenance Contractor Tender Contract Award

Nothing is set in stone at this time, but to manage expectations, we are hopeful we might be able to send out a notification towards the end of this month resulting in a likely meeting date towards the end of April.

Meanwhile, and to ensure we make efficient and fair use of Directors’ time, no further communication will be entered into regarding the previous proposal, as it is now not going ahead. Furthermore, we request that any speculation regarding any possible new proposal is reserved, until such time the full facts are finalised and presented.

Please consider that each and every Director is a resident of this development and therefore make decisions that are believed to be for the betterment of the community within which they themselves live. Directors are also unpaid volunteers having day jobs and family life that must take precedence over their CCMC roles and the use of Facebook has proven to be an unwelcome intrusion into their personal lives.

Please refrain from using Facebook to communicate with Directors (or the company), and in future direct all queries through official channels only via the website. These will be responded to in a timely manner, and at a time that suits the volunteers. Please also register for updates via the website so that you can be kept up-to-date with key information or progress about ongoing work.

Lastly, there will be an Annual General Meeting in late June or early July and this will provide an opportunity for members to put themselves forward to become directors and to take part in the work undertaken for the development.

Thank you for your understanding, and assuring you of our best intentions at all times.

CCMC Ltd Directors

Parking Management Update

Dear fellow Residents,

Following the feedback received via social media over the weekend, we as Directors would like to apologise for what might reasonably be perceived by some as ‘radio silence’. By way of explanation, as volunteers, we were unable to meet as a complete Board until this evening, as the earliest opportunity that presented itself; it would have been inappropriate to respond without discussing matters formally first.

We acknowledge the negative response to the currently-proposed permit-parking scheme, and will gladly halt its implementation.

However, as Directors, we still have a legal responsibility to uphold the covenants, and welcome the opportunity to discuss a mutually beneficial resolution at the residents meeting on the 16th of March.

The intention to introduce permit parking for residents’ cars and those of their visitors is no longer in play. As such any questions submitted that pertain to the permit element of the original proposal will not be specifically answered however all other questions will still be collated with appropriate feedback provided at the residents meeting.

Assuring you of our best intentions at all times,

CCMC Ltd Directors

Parking Update

As advised in January, we have engaged a Parking Management Company to help improve the parking across the development. We have worked closely with both the Parking Management Company & Remus to ensure that the policy is fair to all and addresses the issues that have been raised.

The timeline for implementation will be as follows:

Week Commencing 1st March 2021
The Parking Management Policy & covering letter will be sent to owners/occupiers by Remus and added to the CCMC website.

Week Commencing 8th March 2021
The Parking Management Company (PCM Ltd) will install signage and undertake a manual letter drop of their literature. This will include installation of a section of double yellow lining around the bend at the top of Fairway Drive which has been approved by Highways.

Week Commencing 15th March 2021
Residents Meeting to take place so that any outstanding queries in relation to the Parking Management Scheme can be addressed. A formal Notice of the meeting date will be posted imminently.

Week Commencing 29th March 2021
Parking Management Scheme to begin.

The above timeline is subject to change due to unforeseen circumstances however at present it represents the agreed plan for implementation. We thank you again in advance for your cooperation and hope you see this as a positive step to improve the safety of residents and visitors.

Site Wide Cost Queries

The opening of Channels Park, which is part of site-wide communal land that is gradually being opened up for use, has raised a number of questions in recent weeks and has prompted correspondence both to CCMC Ltd directors and the site wide management company.

Channels Park formed part of the original Planning Consent back in December 2012 (which can be found on the Chelmsford City Council Planning Portal). The image below is the Red Line outline for the planning consent that clearly shows the park area. The Skate Park and the Play Area were also part of the original Planning Consent.

The Deeds of sale for every home at Channels include a requirement to contribute towards the maintenance of site wide open space and provision for this is included in the planning consent.

The provision of open space maintenance through a service charge has become the norm for large developments in the last 10 years for several reasons, not least that historically Councils have been poor at maintaining such space, leading to very poor quality public domain space and indeed most Councils don’t want the responsibility.

All of the developers should have made it clear to their buyers that there was a service charge which included site wide elements and additionally solicitors should also have made this clear to buyers.

We have collated some further information on the Service Charges page for your reference that explains the obligations on owners and where the requirement to contribute to site wide open space is documented.

Directors are working closely with Remus and the site-wide management company to better understand future costs and how ongoing decisions in relation to site-wide communal land are made.

The site-wide elements will continue to be collected via the Service Charge however as previously notified, no further monies will be released to the site-wide management company until there is clarity on these matters.

Estate Parking Update

Following significant feedback from residents we have now formally engaged a Parking Management Company to help improve the parking across the development.

This has been necessary due to increased health and safety issues in the manner that vehicles are being parked on pavements, landscaped areas, turning heads blocking signage and on corners forcing vehicles into the centre of the road into on coming traffic.

The scheme will also prevent the inevitable parking issues with the opening of Channels Park. Further discussions are still being held with Highways regarding traffic calming options.

A detailed letter will shortly be forthcoming from Remus which will provide further information on the scheme. A short period of grace will follow allowing residents, where applicable, to amend current parking practices and for signage to be installed. The scheme will be Permit and Visitor App based.

We thank you in advance for your cooperation and hope you see this as another positive step to improve the safety of residents and visitors.

CCMC Ltd Directors