News

EGM: Statement from Directors

It has been noted that a resident has published false and inflammatory information on Facebook questioning, amongst other things, the legality of the scheduled EGM. This has been discussed with Remus and the matter is now being addressed by our legal team.

Please be assured that the proposed meeting is lawful and is being held to ensure that resident members can be party to key decisions that will impact everyone living on Phase 1/2 of Channels.

For the avoidance of doubt, directors would have been able to make decisions on each of the proposed agenda items without the need for any form of member voting. However in recognition of feedback received earlier in the year, it was felt that the items were of sufficient importance to involve members, including those that require decision in advance of the new Service Charge Year, hence the need for holding an EGM.

Remus will of course have ‘involvement’ in counting votes, under their duties as managing agent and, more importantly, company secretary. As company secretary Remus do not have any voting rights and they will be happy to provide an audit trail to any members who wish to see evidence that voting has been properly managed.

We urge you to attend the meeting and if you do have questions about the recommended courses of action, please submit them via the methods previously outlined. If themes emerge, we will endeavour to provide answers prior to the meeting. Neither directors or Remus will respond to discussion threads via social media.

EGM Papers

Dear Eagle Rise & Aqua Verde Residents,

The papers for the EGM scheduled for Tuesday 25th May 2021 at 6pm are now available for viewing and/or download from the Meeting Papers page of the CCMC Website. They have additionally been posted to all members.

Please read the meeting papers fully in the first instance however if you do wish to submit a question, please ensure that it is posted via the appropriate form no later than midday on Thursday 20th May.

Members are asked to join the meeting promptly to ensure that the attendee list can be validated. Company business, as detailed in the formal Notice, will begin at 6.15pm after which no further members will be permitted to join unless they are already in the waiting room.

To assist with administration, it would be appreciated if members wishing to attend could pre-register via the following form:

www.ccmc-ltd.uk/register/

CCMC Ltd Directors

Notice of EGM

Dear Eagle Rise & Aqua Verde Residents,

Directors of the Residents Management Company will be holding a virtual Extraordinary General Meeting on Tuesday 25th May 2021 at 6.00pm (joining details to follow).

Unlike previous meetings, this will not be a general ‘town hall’ style session. It is a management company members only meeting and will be for the sole purpose of passing the following resolutions:

  1. Revised parking regulations;
  2. Approval of the 2021/22 Service Charge Budget;
  3. Appointment of a grounds maintenance contractor;
  4. Continuation of Remus as managing agent.

There will be a short briefing at the meeting by the director assigned to each of the above areas and this will cover the same explanatory information included with the meeting papers. The briefing will be followed by a formal vote to pass, or reject, each resolution.

Meeting papers will be distributed no later than 4th May 2021. This is 21 days prior to the scheduled meeting date and therefore gives members time to consider the proposed resolutions and to ask questions.

Full instructions about the voting and advance question processes will be included with the meeting papers.

A full AGM is planned to take place in late June/early July and this is where directors will present the 2019/20 accounts, an update on the 2020/21 financial position and a Chairs report. Directors will also be appointed/re-appointed at the AGM. The date has been pushed back slightly in the hope we can hold a physical face to face meeting.

Weed Spraying

For information, Olly & his team are planning to undertake an extensive spray of weeds across all soft landscaping areas this week.

The operatives, who are all fully licensed to undertake the work, may be wearing protective suits at times and this is normal procedure. Weather permitting the spraying will take place on Wednesday 24th March however if this changes, we will advise accordingly.

Residents Meeting Update

Dear Residents,

Following the recent feedback on social media in response to the proposed (but now cancelled) implementation of a parking permit scheme, the Directors of CCMC Ltd have continued to receive numerous questions and comments, despite already confirming the scheme is no longer going ahead. We would like to thank you for your patience whilst we have digested and carefully considered all feedback received, and apologise if you might have liked to have heard from us sooner.

The vast majority of communications have been welcomed, as they helped to provide a better picture of residents’ concerns, such that these may be considered in any future proposals however regrettably there has also been a disappointingly aggressive minority that have been factually incorrect in their statements and made uncalled for accusations as to impropriety on the Directors’ part.

As a result, and following professional advice received, the Directors have regrettably made the decision to reschedule the proposed informal residents meeting on 16th March, with all future communication to be held through official general meetings only.

We wish to ensure that the community, which is represented by members of the company, is given a voice and to provide assurance that it will be heard. We will continue to consider all concerns raised in relation to parking however as a number of questions submitted also raised issues surrounding the enforcement of other parallel covenants, we have a legal obligation to explore solutions aligned to this and as such we are taking appropriate legal advice. If the advice received presents a solution that is potentially workable, we will submit this to members for consideration and a vote as part of a formal general meeting, providing all information in writing and with the 21 days statutory notice required by the company’s articles of association.

The postponement of the meeting and subsequent scheduling of a formal general meeting will also allow Directors to present other key information for members to consider and vote on, including:

  • 2019/20 Accounts Sign Off (& Possible Legal Action Against POD)
  • 2021/22 Service Charge Budget Approval
  • Grounds Maintenance Contractor Tender Contract Award

Nothing is set in stone at this time, but to manage expectations, we are hopeful we might be able to send out a notification towards the end of this month resulting in a likely meeting date towards the end of April.

Meanwhile, and to ensure we make efficient and fair use of Directors’ time, no further communication will be entered into regarding the previous proposal, as it is now not going ahead. Furthermore, we request that any speculation regarding any possible new proposal is reserved, until such time the full facts are finalised and presented.

Please consider that each and every Director is a resident of this development and therefore make decisions that are believed to be for the betterment of the community within which they themselves live. Directors are also unpaid volunteers having day jobs and family life that must take precedence over their CCMC roles and the use of Facebook has proven to be an unwelcome intrusion into their personal lives.

Please refrain from using Facebook to communicate with Directors (or the company), and in future direct all queries through official channels only via the website. These will be responded to in a timely manner, and at a time that suits the volunteers. Please also register for updates via the website so that you can be kept up-to-date with key information or progress about ongoing work.

Lastly, there will be an Annual General Meeting in late June or early July and this will provide an opportunity for members to put themselves forward to become directors and to take part in the work undertaken for the development.

Thank you for your understanding, and assuring you of our best intentions at all times.

CCMC Ltd Directors

Parking Management Update

Dear fellow Residents,

Following the feedback received via social media over the weekend, we as Directors would like to apologise for what might reasonably be perceived by some as ‘radio silence’. By way of explanation, as volunteers, we were unable to meet as a complete Board until this evening, as the earliest opportunity that presented itself; it would have been inappropriate to respond without discussing matters formally first.

We acknowledge the negative response to the currently-proposed permit-parking scheme, and will gladly halt its implementation.

However, as Directors, we still have a legal responsibility to uphold the covenants, and welcome the opportunity to discuss a mutually beneficial resolution at the residents meeting on the 16th of March.

The intention to introduce permit parking for residents’ cars and those of their visitors is no longer in play. As such any questions submitted that pertain to the permit element of the original proposal will not be specifically answered however all other questions will still be collated with appropriate feedback provided at the residents meeting.

Assuring you of our best intentions at all times,

CCMC Ltd Directors

Notice of Residents Meeting

Dear Eagle Rise & Aqua Verde Residents,

Directors of the Residents Management Company will be holding a virtual residents meeting on Tuesday 16th March 2021 at 6.00pm (joining details and full agenda to follow).

As with previous events this will be a ‘town hall’ style session and not a formal General Meeting of the management company and as such all residents are welcome to attend. The key items for discussion will be the new Parking Management Scheme, reporting of the draft 2019/20 accounts and a general site update.

To assist in efficient running of the meeting, you can submit a question in advance. Where possible, questions received will be addressed at the meeting and these can be submitted via http://www.ccmc-ltd.uk/ask

Please ensure that all questions are posted via the link above no later than midday on Thursday 11th March 2021.

Directors gratefully request that if you wish to attend the residents meeting, and prior to submitting advance questions, you look at the key information made available on this website.

The directors look forward to meeting residents of Eagle Rise & Aqua Verde again on Tuesday 16th March 2021.

Parking Update

As advised in January, we have engaged a Parking Management Company to help improve the parking across the development. We have worked closely with both the Parking Management Company & Remus to ensure that the policy is fair to all and addresses the issues that have been raised.

The timeline for implementation will be as follows:

Week Commencing 1st March 2021
The Parking Management Policy & covering letter will be sent to owners/occupiers by Remus and added to the CCMC website.

Week Commencing 8th March 2021
The Parking Management Company (PCM Ltd) will install signage and undertake a manual letter drop of their literature. This will include installation of a section of double yellow lining around the bend at the top of Fairway Drive which has been approved by Highways.

Week Commencing 15th March 2021
Residents Meeting to take place so that any outstanding queries in relation to the Parking Management Scheme can be addressed. A formal Notice of the meeting date will be posted imminently.

Week Commencing 29th March 2021
Parking Management Scheme to begin.

The above timeline is subject to change due to unforeseen circumstances however at present it represents the agreed plan for implementation. We thank you again in advance for your cooperation and hope you see this as a positive step to improve the safety of residents and visitors.

Site-Wide Residents Meeting

Please note this notice is on behalf of Channels Management Company Ltd, the organisation that looks after communal open spaces across the wider development and will therefore be of interest to all residents.

A Channels-wide residents meeting will take place on Thursday 28th January at 6.00pm and due to the current lockdown will be hosted online via Zoom. Residents are asked to submit questions in advance via e-mail no later than 10am on Monday 25th January 2021 to:

Residents@channelscic.co.uk

To join the meeting residents can click here or join on Zoom directly and input the meeting ID of 829 0881 8921 and passcode of 378799.

Full details of the agenda and further joining instructions can be found here.

Site Wide Cost Queries

The opening of Channels Park, which is part of site-wide communal land that is gradually being opened up for use, has raised a number of questions in recent weeks and has prompted correspondence both to CCMC Ltd directors and the site wide management company.

Channels Park formed part of the original Planning Consent back in December 2012 (which can be found on the Chelmsford City Council Planning Portal). The image below is the Red Line outline for the planning consent that clearly shows the park area. The Skate Park and the Play Area were also part of the original Planning Consent.

The Deeds of sale for every home at Channels include a requirement to contribute towards the maintenance of site wide open space and provision for this is included in the planning consent.

The provision of open space maintenance through a service charge has become the norm for large developments in the last 10 years for several reasons, not least that historically Councils have been poor at maintaining such space, leading to very poor quality public domain space and indeed most Councils don’t want the responsibility.

All of the developers should have made it clear to their buyers that there was a service charge which included site wide elements and additionally solicitors should also have made this clear to buyers.

We have collated some further information on the Service Charges page for your reference that explains the obligations on owners and where the requirement to contribute to site wide open space is documented.

Directors are working closely with Remus and the site-wide management company to better understand future costs and how ongoing decisions in relation to site-wide communal land are made.

The site-wide elements will continue to be collected via the Service Charge however as previously notified, no further monies will be released to the site-wide management company until there is clarity on these matters.