Please see a message below from Hugo Kirby (PG Property Management/Channels CIC) in relation to the 2nd half year service charges:
With apologies for the delay (which was due to delays in getting info from Remus) I can confirm that all the invoices for your 2nd half of the annual service charge have now been raised and are on the way to you. With a statement showing what is owing.
On the invoices and statements it shows the bank account details to pay in to and the name on the account is PG Property Management Ltd
Please could you settle the balance within the next 30 days. If you are already in arrears please settle the arrears straight away.
Unfortunately the records from Remus don’t have everyone’s email addresses, so please do inform anyone else who doesn’t know what’s happening.
ALSO Remus didn’t tell me whether you want invoices and statements by email only – if you do then please email me back and I will organise that now and for the future.
In line with previous discussion and agreement, Remus are no longer acting as Managing Agent as this has been taken over by PG Property Management as part of the site-wide Channels CIC arrangement.
As such you will receive the second half year Service Charge invoices over the course of the next week and the process will be as follows:
Invoices issued which require payment by 31/12/2024.
Statements issued early January 2025 reminding those having not paid that late payment will attract a late charge.
Late charges applied at the end of January and statements/warning letters issued.
Further late charges applied at the end of February and letters warning of legal action issued.
Legal action started for non payers at the end of March.
Unfortunately the continued level of aged debt over the last 3 years has caused cash flow problems for CCMC Ltd so we do ask that everyone pays promptly such that actions (3)-(5) above will never need to apply.
The contact pages on the website have been fully updated so if you need to make contact about either the CCMC Managed Estate, Service Charge Accounts or the CIC Site-Wide Managed Estate, you can do so easily by completing a simple form: Click HERE for contact forms.
Directors of your Residents Management Company, Channels (Chelmsford) Management Company Ltd, will be holding an Annual General Meeting on Thursday 11th April 2024 at 6.00pm at Beaulieu Community Centre, 17 Centenary Way, Chelmsford. CM1 6AU.
This will not be a ‘town hall’ style session. It is a management company members only general meeting and a formal notice with papers should have been received via your preferred correspondence method accordingly.
The notice/proxy form, agenda and proposal for election of directors form can be viewed/downloaded here:
Please ensure that returns for the meeting (specifically if you wish to stand as a director or appoint a proxy) are delivered to Remus no later than midday on Monday 1st April 2024.
Residents should have received correspondence directly from Remus both in relation to the AGM and a proposal to move to a different Managing Agent (see below).
Directors would again like to draw your attention to a proposal from Hugo Kirby (PG Property Management and Channels CIC) in relation to provision of local area management.
Hugo has provided additional information below and has verbally agreed not to charge extra for his service for at least 3 years from takeover. Directors would ensure that such terms will be put in a formal agreement.
The CIC would happily take over the management of your parcel’s local open space.
The CIC would not expect to change anything unless you wanted us to, for example:
We would continue to use Olly Stubbings.
We would continue the same specifications of works so you will get the same standard.
The CIC will not charge you for the management – we already charge for the site wide and will include your admin at no extra cost. We estimate that along with potential savings from combining insurance and other issues, will save you circa £100/unit/year.
The CIC will issue one invoice to the residents, covering both the site wide and the local area charges as two separate line items and account to you for your part of that.
The CIC would suggest regular meetings (by teams or in person) with the directors and at least one residents meeting per year.
The CIC does not ask for any minimum term of appointment or formal contract, you can terminate us at any time if you want to, but equally we are happy to have a more formal contract if you wish for that.
Following the informal AGM held on 18th January, on the subject of a vote to switch management support to the CIC, residents acknowledged that directors have the power to make such a decision without a formal vote. There was however agreement that directors would only move forward with this course of action on the basis that there were no significant objections.
As such, and unless more than 25% of members (70 units) object to this option on or before midnight on Thursday 18th April 2024, the decision to move to PG Property Management (i.e. joint management under the banner of Channels CIC) will be taken.
A member can register an objection online via https://ccmc-ltd.uk/objection/ or in person at the AGM on 11th April 2024.
You do not need to inform Remus of your intention to attend the AGM. The venue is large enough to accommodate all those that wish to participate however you will need to respond as outlined above if you want to appoint a proxy or stand to be a director.
If you wish to stand as a director it is important to understand that as an officer of a limited company, you must:
Tell other shareholders if you might personally benefit from a transaction the company makes;
Directors are able to hire other people to manage some of these things day-to-day (for example, Remus or an accountant) however it is the directors that remain legally responsible for the company’s records, accounts and performance.
To ensure there is sensible and practical governance in relation to the running of the RMC, the following will be proposed at the AGM:
To limit the number of directors to 7;
To use dedicated sub committees where necessary;
To assign each director specific roles;
A member must be up to date with their service charge payments to stand as director and regular attendance at board meetings is mandatory.
Directors look forward to seeing members on Thursday 11th Arpil 2024 at the Annual General Meeting.
The second half year Service Charge Notices (January-June 2024) have been sent by Remus in late December to your preferred correspondence address which will either be by post or e-mail.
If your correspondence preference is e-mail, please check your junk/spam folders and if you do not believe you have received the notice, please contact Remus accordingly.
The summary schedule of costs for the period 1st July 2023 to 30th June 2024 can be viewed and/or downloaded below and the second half year charge represents 50% of the figures outlined:
Just fill in the form with your account reference number and balance as found on the demand and you will be presented with various payment options to facilitate the transaction.
The payment is due on or before 3rd February 2024 and late payment fees will be added for accounts not settled by this date as non-payment creates significant cash flow issues.
If you have any queries about your payment or account balance, you can use the form on the website to contact Remus.
Please note that the formal Annual General Meeting scheduled for Thursday 18th January has been postponed.
Following a meeting with Remus today, it was apparent there remain some queries on the Service Charge accounts which they need to undertake further work on before being signed off and presented. As such Directors & Remus jointly agreed it would be best to postpone the formal AGM.
Directors will however be present at the scheduled time of 6.30pm to meet informally with residents to discuss any issues or concerns and Hugo Kirby will still be attending to answer questions about proposals for the wider management of Channels.
Directors apologise for the postponement and will look to re-schedule the formal AGM at the earliest opportunity however we do look forward to seeing as many residents as possible for a more informal catch up and discussion about Eagle Rise & Aqua Verde.
Directors of your Residents Management Company, Channels (Chelmsford) Management Company Ltd, will be holding an Annual General Meeting on Thursday 18th January 2024 at 6.30pm at Beaulieu Community Centre, 17 Centenary Way, Chelmsford. CM1 6AU.
This will not be a ‘town hall’ style session. It is a management company members only general meeting and a formal notice with papers should have been received via your preferred correspondence method accordingly.
The notice/proxy form, agenda and proposal for election of directors form can be viewed/downloaded here:
Please ensure that returns for the meeting (specifically if you wish to stand as a director or appoint a proxy) are delivered to Remus no later than midday on Monday 8th January 2024.
Directors would like to draw your attention to a proposal from Hugo Kirby (PG Property Management and Channels CIC) in relation to provision of local area management. This will be discussed at the AGM, which hopefully Hugo can attend, and residents will be asked to indicate their preference.
You do not need to inform Remus of your intention to attend the AGM. The venue is large enough to accommodate all those that wish to participate however you will need to respond as outlined above if you want to appoint a proxy or stand to be a director.
If you wish to stand as a director it is important to understand that as an officer of a limited company, you must:
Tell other shareholders if you might personally benefit from a transaction the company makes;
Directors are able to hire other people to manage some of these things day-to-day (for example, Remus or an accountant) however it is the directors that remain legally responsible for the company’s records, accounts and performance.
To ensure there is sensible and practical governance in relation to the running of the RMC, the following will be proposed at the AGM:
To limit the number of directors to 7;
To use dedicated sub committees where necessary;
To assign each director specific roles;
A member must be up to date with their service charge payments to stand as director and regular attendance at board meetings is mandatory.
Directors look forward to seeing members on Thursday 18th January 2024 at the Annual General Meeting.
The first half year Service Charge Notices (July-December 2023) have been sent by Remus in recent days to your preferred correspondence address which will either be by post or e-mail.
If your correspondence preference is by letter, you may have to wait a few more days for it to drop through your letterbox!
If your correspondence preference is e-mail, please check your junk/spam folders and if you do not believe you have received the notice, please contact Remus accordingly.
The summary schedule of costs for the period 1st July 2023 to 30th June 2024 can be viewed and/or downloaded below and the first half year charge represents 50% of the figures outlined:
Just fill in the form with your account reference number and balance as found on the demand and you will be presented with various payment options to facilitate the transaction.
The payment is due on or before 19th July 2023 and late payment fees will be added for accounts not settled by this date as non-payment creates significant cash flow issues.
If you have any queries about your payment or account balance, you can use the form on the website to contact Remus.
Bellway have confirmed that the speed cushions installed a couple of months ago were done so in line with Highways requirements i.e. style & location. Whilst white arrows used to be painted onto these kind of speed cushions, these are apparently no longer used. Ultimately, Bellway have followed the instruction of Highways who will be adopting the roads later this year.
Final handover of the roads to Highways is now expected during the summer subject to some further work in relation to Land Registration and Drainage Vesting being completed. Bellway have confirmed that they will undertake a further ‘de-weeding’ of roads and paths before final adoption.
Parking
A reminder that all residents are bound by the Parking Regulation that was agreed via EGM in May 2021. This specifically requires no parking on raised pavements, no blocking of accessways, no parking on any soft verge and no commercial vehicles other than on private driveways. The details of the regulation can be found HERE.
Litter Bins
It is important that the black litter bins that are situated across the development are not used for normal household waste or recycling. We are again finding large amounts of household waste in bins and indeed we have video evidence of someone transporting a large bag full of such waste and filling up the bin next to the bus stop on Brassie Wood (as well as leaving items next to it). This is technically fly-tipping.
If costs increase as a result of bins being damaged or because more collections are required to prevent the bins from over-flowing, everyone will ultimately bear that cost.
Dog Fouling
There appears to be an increase of dog fouling across the development. Yesterday a male in a grey hoody was observed taking his dog onto the Nursery area ground specifically to let his dog foul and there have been many other instances of people walking along our grass verges and allowing their dogs to do the same.
Dog owners have a legal duty to clean up every time their dog messes in a public place. The law states that being unaware a dog has fouled or not having a suitable bag is not a reasonable excuse. There are plenty of dog-waste bins across the development so there is no excuse to leave it.
We have to accept that we have a lot of ‘through traffic’ across our area however if you witness dog fouling, please report it to Chelmsford City Council either by ringing 01245 606606 and asking for ‘Dog Wardens’ or by reporting it online.
Directors of your Residents Management Company, Channels (Chelmsford) Management Company Ltd, will be holding an Annual General Meeting on Thursday 26th January 2023 at 6.00pm at Channels Brasserie (Barn), Pratts Farm Lane East, CM3 3PT.
This will not be a ‘town hall’ style session. It is a management company members only general meeting and a formal notice with papers should have been received via the post accordingly.
The notice/proxy form, agenda and proposal for election of directors form can be viewed/downloaded here:
Please ensure that returns for the meeting (specifically if you wish to stand as a director or appoint a proxy) are delivered to Remus no later than midnight on Thursday 19th January 2023.
You do not need to inform Remus of your intention to attend the AGM. The venue is large enough to accommodate all those that wish to participate however you will need to respond as outlined above if you want to appoint a proxy or stand to be a director.
If you wish to stand as a director it is important to understand that as an officer of a limited company, you must:
Tell other shareholders if you might personally benefit from a transaction the company makes;
Directors are able to hire other people to manage some of these things day-to-day (for example, Remus or an accountant) however it is the directors that remain legally responsible for the company’s records, accounts and performance.
To ensure there is sensible and practical governance in relation to the running of the RMC, the following will be proposed at the AGM:
To limit the number of directors to 7;
To use dedicated sub committees where necessary;
To assign each director specific roles;
A member must be up to date with their service charge payments to stand as director and regular attendance at board meetings is mandatory.
Directors look forward to seeing members on Thursday 26th January 2023 at the Annual General Meeting.
The second half year Service Charge Notices (January-June 2023) have been sent by Remus in recent days to your preferred correspondence address which will either be by post or e-mail.
If your correspondence preference is e-mail, please check your junk/spam folders and if you do not believe you have received the notice, please contact Remus accordingly.
The summary schedule of costs for the period 1st July 2022 to 30th June 2023 can be viewed and/or downloaded below and the second half year charge represents 50% of the figures outlined:
Just fill in the form with your account reference number and balance as found on the demand and you will be presented with various payment options to facilitate the transaction.
The payment is due on or before 1st January 2023 and late payment fees will be added for accounts not settled by this date as non-payment creates significant cash flow issues.
If you have any queries about your payment or account balance, you can use the form on the website to contact Remus.
Channels (Chelmsford) Management Company Ltd 