Annual General Meeting – Channels (Chelmsford) Management Company Ltd

CCMC Ltd Annual Meeting

Directors of your Residents Management Company, Channels (Chelmsford) Management Company Ltd, will be holding an Annual General Meeting on Thursday 11th April 2024 at 6.00pm at Beaulieu Community Centre, 17 Centenary Way, Chelmsford. CM1 6AU.

This will not be a ‘town hall’ style session. It is a management company members only general meeting and a formal notice with papers should have been received via your preferred correspondence method accordingly.

The notice/proxy form, agenda and proposal for election of directors form can be viewed/downloaded here:

Please ensure that returns for the meeting (specifically if you wish to stand as a director or appoint a proxy) are delivered to Remus no later than midday on Monday 1st April 2024.

Residents should have received correspondence directly from Remus both in relation to the AGM and a proposal to move to a different Managing Agent (see below).

Directors would again like to draw your attention to a proposal from Hugo Kirby (PG Property Management and Channels CIC) in relation to provision of local area management.

Hugo has provided additional information below and has verbally agreed not to charge extra for his service for at least 3 years from takeover. Directors would ensure that such terms will be put in a formal agreement.

The CIC would happily take over the management of your parcel’s local open space.
The CIC would not expect to change anything unless you wanted us to, for example:
- We would continue to use Olly Stubbings.
- We would continue the same specifications of works so you will get the same standard.
The CIC will not charge you for the management – we already charge for the site wide and will include your admin at no extra cost. We estimate that along with potential savings from combining insurance and other issues, will save you circa £100/unit/year.
The CIC will issue one invoice to the residents, covering both the site wide and the local area charges as two separate line items and account to you for your part of that.
The CIC would suggest regular meetings (by teams or in person) with the directors and at least one residents meeting per year.
The CIC does not ask for any minimum term of appointment or formal contract, you can terminate us at any time if you want to, but equally we are happy to have a more formal contract if you wish for that.

Following the informal AGM held on 18th January, on the subject of a vote to switch management support to the CIC, residents acknowledged that directors have the power to make such a decision without a formal vote. There was however agreement that directors would only move forward with this course of action on the basis that there were no significant objections.

As such, and unless more than 25% of members (70 units) object to this option on or before midnight on Thursday 18th April 2024, the decision to move to PG Property Management (i.e. joint management under the banner of Channels CIC) will be taken.

A member can register an objection online via https://ccmc-ltd.uk/objection/ or in person at the AGM on 11th April 2024.

You do not need to inform Remus of your intention to attend the AGM. The venue is large enough to accommodate all those that wish to participate however you will need to respond as outlined above if you want to appoint a proxy or stand to be a director.

If you wish to stand as a director it is important to understand that as an officer of a limited company, you must:

Follow the company’s rules, shown in its Articles of Association;
Keep company records and report changes;
File your accounts and your Company Tax Return;
Tell other shareholders if you might personally benefit from a transaction the company makes;

Directors are able to hire other people to manage some of these things day-to-day (for example, Remus or an accountant) however it is the directors that remain legally responsible for the company’s records, accounts and performance.

To ensure there is sensible and practical governance in relation to the running of the RMC, the following will be proposed at the AGM:

To limit the number of directors to 7;
To use dedicated sub committees where necessary;
To assign each director specific roles;

A member must be up to date with their service charge payments to stand as director and regular attendance at board meetings is mandatory.

Directors look forward to seeing members on Thursday 11th Arpil 2024 at the Annual General Meeting.

CCMC Ltd AGM – Postponed

Please note that the formal Annual General Meeting scheduled for Thursday 18th January has been postponed.

Following a meeting with Remus today, it was apparent there remain some queries on the Service Charge accounts which they need to undertake further work on before being signed off and presented. As such Directors & Remus jointly agreed it would be best to postpone the formal AGM.

Directors will however be present at the scheduled time of 6.30pm to meet informally with residents to discuss any issues or concerns and Hugo Kirby will still be attending to answer questions about proposals for the wider management of Channels.

Directors apologise for the postponement and will look to re-schedule the formal AGM at the earliest opportunity however we do look forward to seeing as many residents as possible for a more informal catch up and discussion about Eagle Rise & Aqua Verde.

CCMC Ltd Annual Meeting

Directors of your Residents Management Company, Channels (Chelmsford) Management Company Ltd, will be holding an Annual General Meeting on Thursday 18th January 2024 at 6.30pm at Beaulieu Community Centre, 17 Centenary Way, Chelmsford. CM1 6AU.

The notice/proxy form, agenda and proposal for election of directors form can be viewed/downloaded here:

Please ensure that returns for the meeting (specifically if you wish to stand as a director or appoint a proxy) are delivered to Remus no later than midday on Monday 8th January 2024.

Directors would like to draw your attention to a proposal from Hugo Kirby (PG Property Management and Channels CIC) in relation to provision of local area management. This will be discussed at the AGM, which hopefully Hugo can attend, and residents will be asked to indicate their preference.

If you wish to stand as a director it is important to understand that as an officer of a limited company, you must:

Follow the company’s rules, shown in its Articles of Association;
Keep company records and report changes;
File your accounts and your Company Tax Return;
Tell other shareholders if you might personally benefit from a transaction the company makes;

To ensure there is sensible and practical governance in relation to the running of the RMC, the following will be proposed at the AGM:

To limit the number of directors to 7;
To use dedicated sub committees where necessary;
To assign each director specific roles;

A member must be up to date with their service charge payments to stand as director and regular attendance at board meetings is mandatory.

Directors look forward to seeing members on Thursday 18th January 2024 at the Annual General Meeting.

CCMC Ltd Annual Meeting

Directors of your Residents Management Company, Channels (Chelmsford) Management Company Ltd, will be holding an Annual General Meeting on Thursday 26th January 2023 at 6.00pm at Channels Brasserie (Barn), Pratts Farm Lane East, CM3 3PT.

This will not be a ‘town hall’ style session. It is a management company members only general meeting and a formal notice with papers should have been received via the post accordingly.

The notice/proxy form, agenda and proposal for election of directors form can be viewed/downloaded here:

Please ensure that returns for the meeting (specifically if you wish to stand as a director or appoint a proxy) are delivered to Remus no later than midnight on Thursday 19th January 2023.

If you wish to stand as a director it is important to understand that as an officer of a limited company, you must:

Follow the company’s rules, shown in its Articles of Association;
Keep company records and report changes;
File your accounts and your Company Tax Return;
Tell other shareholders if you might personally benefit from a transaction the company makes;

To ensure there is sensible and practical governance in relation to the running of the RMC, the following will be proposed at the AGM:

To limit the number of directors to 7;
To use dedicated sub committees where necessary;
To assign each director specific roles;

A member must be up to date with their service charge payments to stand as director and regular attendance at board meetings is mandatory.

Directors look forward to seeing members on Thursday 26th January 2023 at the Annual General Meeting.

Notice of AGM

Directors of the Residents Management Company will be holding an Annual General Meeting on Monday 6th September 2021 at 5.30pm at the Beaulieu Community Centre, 17 Centenary Way, CM1 6AU.

This will not be a general ‘town hall’ style session. It is a management company members only meeting and a formal notice with papers should have been received via the post accordingly.

The notice, agenda, proposal for election of directors form and proxy form can be viewed/downloaded here:

Unfortunately there were no suitable venues available on or around the originally intended date however as a face to face meeting had been promised, a new date of 6th September has been set to facilitate this.

Please ensure that returns for the meeting (specifically if you wish to stand as a director or appoint a proxy) are delivered to Remus no later than Tuesday 31st August 2021.

If you wish to stand as a director it is important to understand that as an officer of a limited company, you must:

Follow the company’s rules, shown in its Articles of Association;
Keep company records and report changes;
File your accounts and your Company Tax Return;
Tell other shareholders if you might personally benefit from a transaction the company makes;

To ensure there is sensible and practical governance in relation to the running of the RMC, the following will be proposed at the AGM:

To limit the number of directors to 7;
To use dedicated sub committees where necessary;
To assign each director specific roles;

A member must be up to date with their service charge payments to stand as director and regular attendance at board meetings is mandatory.

Directors look forward to seeing members on Monday 6th September at the Annual General Meeting.

Residents Meeting & AGM

Dear Residents,

As you are aware, directors had planned to hold the Residents Management Company Annual General Meeting towards the end of June or in early July. We very much wanted to ensure the AGM could be a physical ‘face to face’ meeting however with the delay to the easing of COVID restrictions, this will not be possible.

Following discussion with Remus, we have decided to postpone the AGM until September (provisional date Tuesday 14th September) to ensure that we can hold the promised physical meeting. This will avoid the holiday period and provide the best chance for as many members to attend as possible.

We will however hold an informal virtual meeting for all residents during July (proposed date Tuesday 13th at 6pm) so that directors can provide key updates and residents can raise any questions or concerns.

As we have noted previously, we do not have to wait until the AGM for members to join as directors and as such if you would like to get involved, do come forward and express your interest.

CCMC Ltd Directors

AGM Postponement

The last Annual General Meeting was held on Thursday 9th January 2020 and ordinarily it would now be time to call the next meeting. However as three directors have only been in post since September, as we have just changed over managing agent and as we have some other key matters that all directors are involved in, the decision has been taken that we will not hold a General Meeting this January.

There is no legal need for a limited company to hold an Annual General Meeting, unless the Articles of Association require the company to do so and the constitution of CCMC Ltd does not specify that one must be held.

The accounts for the 2019/20 Service Charge Year (to 30th June 2020) are being prepared by POD however there have been a number of queries that we are waiting for answers on. Once the draft accounts have been approved by directors they will be sent for final checking by external accountants and will be included in a Chairs report to be published in due course.

Directors will arrange a residents meeting following publication of the Chairs report and we will also push for Channels Management Company (now a Community Interest Company) to hold the development wide residents meeting that was promised so that some of the broader estate-wide issues that have come to light recently can be discussed.

A formal General Meeting will be held as we approach the 2020/21 Service Charge year end.

Andrew Wright
For and on behalf of CCMC Ltd Directors

AGM Minutes

The minutes of the Annual General Meeting held on 9th January 2020 are now available for viewing and/or downloaded:

Andrew Wright, Director
Channels (Chelmsford) Management Company Ltd

RMC Directors Appointed

Dear all,

The RMC Annual General Meeting took place on Thursday 9th January. Five members put themselves forward to become directors and as no objections were raised by any other members present, they were duly appointed. POD Management, acting as Company Secretary, will progress relevant paperwork to complete the appointments and register them with Companies House. The RMC directors are:

Andrew Wright (Acting Chairman)
Tom Butler
Chloe Tron
Carroll Crumpen
Temitope Akinyemi

For information, the Chairmans Report which was presented at the AGM can be viewed or downloaded here.

The directors will hold their first formal meeting in due course where roles will be assigned and a plan for the coming year will be agreed.

If you would like to contact the directors, the easiest way is to use the Contact Form on this website.

Andrew Wright, Director
Channels (Chelmsford) Management Company Ltd

RMC Director Appointments

As previously flagged, existing RMC directors will resign at the AGM on Thursday 9th January and new directors will be appointed.

If you wish to stand it is important to understand that as a director of a limited company, you must:

Follow the company’s rules, shown in its Articles of Association;
Keep company records and report changes;
File your accounts and your Company Tax Return;
Tell other shareholders if you might personally benefit from a transaction the company makes;

Directors are able to hire other people to manage some of these things day-to-day (for example, POD Management or an accountant) however it is the directors that remain legally responsible for the company’s records, accounts and performance.

To ensure there is sensible and practical governance in relation to the running of the RMC, the following will be proposed at the AGM:

To limit the number of directors to either 3 or 5 and to rotate annually;
To use dedicated sub committees;
To assign each director specific roles;

Each Director is expected to be up to date with their service charge payments and regular attendance at board meetings is mandatory.

I look forward to seeing you on Thursday evening at the Annual General Meeting.

Andrew Wright, Director
Channels (Chelmsford) Management Company Ltd