In line with previous discussion and agreement, Remus are no longer acting as Managing Agent as this has been taken over by PG Property Management as part of the site-wide Channels CIC arrangement.
As such you will receive the second half year Service Charge invoices over the course of the next week and the process will be as follows:
Invoices issued which require payment by 31/12/2024.
Statements issued early January 2025 reminding those having not paid that late payment will attract a late charge.
Late charges applied at the end of January and statements/warning letters issued.
Further late charges applied at the end of February and letters warning of legal action issued.
Legal action started for non payers at the end of March.
Unfortunately the continued level of aged debt over the last 3 years has caused cash flow problems for CCMC Ltd so we do ask that everyone pays promptly such that actions (3)-(5) above will never need to apply.
The contact pages on the website have been fully updated so if you need to make contact about either the CCMC Managed Estate, Service Charge Accounts or the CIC Site-Wide Managed Estate, you can do so easily by completing a simple form: Click HERE for contact forms.
Directors of your Residents Management Company, Channels (Chelmsford) Management Company Ltd, will be holding an Annual General Meeting on Thursday 11th April 2024 at 6.00pm at Beaulieu Community Centre, 17 Centenary Way, Chelmsford. CM1 6AU.
This will not be a ‘town hall’ style session. It is a management company members only general meeting and a formal notice with papers should have been received via your preferred correspondence method accordingly.
The notice/proxy form, agenda and proposal for election of directors form can be viewed/downloaded here:
Please ensure that returns for the meeting (specifically if you wish to stand as a director or appoint a proxy) are delivered to Remus no later than midday on Monday 1st April 2024.
Residents should have received correspondence directly from Remus both in relation to the AGM and a proposal to move to a different Managing Agent (see below).
Directors would again like to draw your attention to a proposal from Hugo Kirby (PG Property Management and Channels CIC) in relation to provision of local area management.
Hugo has provided additional information below and has verbally agreed not to charge extra for his service for at least 3 years from takeover. Directors would ensure that such terms will be put in a formal agreement.
The CIC would happily take over the management of your parcel’s local open space.
The CIC would not expect to change anything unless you wanted us to, for example:
We would continue to use Olly Stubbings.
We would continue the same specifications of works so you will get the same standard.
The CIC will not charge you for the management – we already charge for the site wide and will include your admin at no extra cost. We estimate that along with potential savings from combining insurance and other issues, will save you circa £100/unit/year.
The CIC will issue one invoice to the residents, covering both the site wide and the local area charges as two separate line items and account to you for your part of that.
The CIC would suggest regular meetings (by teams or in person) with the directors and at least one residents meeting per year.
The CIC does not ask for any minimum term of appointment or formal contract, you can terminate us at any time if you want to, but equally we are happy to have a more formal contract if you wish for that.
Following the informal AGM held on 18th January, on the subject of a vote to switch management support to the CIC, residents acknowledged that directors have the power to make such a decision without a formal vote. There was however agreement that directors would only move forward with this course of action on the basis that there were no significant objections.
As such, and unless more than 25% of members (70 units) object to this option on or before midnight on Thursday 18th April 2024, the decision to move to PG Property Management (i.e. joint management under the banner of Channels CIC) will be taken.
A member can register an objection online via https://ccmc-ltd.uk/objection/ or in person at the AGM on 11th April 2024.
You do not need to inform Remus of your intention to attend the AGM. The venue is large enough to accommodate all those that wish to participate however you will need to respond as outlined above if you want to appoint a proxy or stand to be a director.
If you wish to stand as a director it is important to understand that as an officer of a limited company, you must:
Tell other shareholders if you might personally benefit from a transaction the company makes;
Directors are able to hire other people to manage some of these things day-to-day (for example, Remus or an accountant) however it is the directors that remain legally responsible for the company’s records, accounts and performance.
To ensure there is sensible and practical governance in relation to the running of the RMC, the following will be proposed at the AGM:
To limit the number of directors to 7;
To use dedicated sub committees where necessary;
To assign each director specific roles;
A member must be up to date with their service charge payments to stand as director and regular attendance at board meetings is mandatory.
Directors look forward to seeing members on Thursday 11th Arpil 2024 at the Annual General Meeting.
The second half year Service Charge Notices (January-June 2024) have been sent by Remus in late December to your preferred correspondence address which will either be by post or e-mail.
If your correspondence preference is e-mail, please check your junk/spam folders and if you do not believe you have received the notice, please contact Remus accordingly.
The summary schedule of costs for the period 1st July 2023 to 30th June 2024 can be viewed and/or downloaded below and the second half year charge represents 50% of the figures outlined:
Just fill in the form with your account reference number and balance as found on the demand and you will be presented with various payment options to facilitate the transaction.
The payment is due on or before 3rd February 2024 and late payment fees will be added for accounts not settled by this date as non-payment creates significant cash flow issues.
If you have any queries about your payment or account balance, you can use the form on the website to contact Remus.
The first half year Service Charge Notices (July-December 2023) have been sent by Remus in recent days to your preferred correspondence address which will either be by post or e-mail.
If your correspondence preference is by letter, you may have to wait a few more days for it to drop through your letterbox!
If your correspondence preference is e-mail, please check your junk/spam folders and if you do not believe you have received the notice, please contact Remus accordingly.
The summary schedule of costs for the period 1st July 2023 to 30th June 2024 can be viewed and/or downloaded below and the first half year charge represents 50% of the figures outlined:
Just fill in the form with your account reference number and balance as found on the demand and you will be presented with various payment options to facilitate the transaction.
The payment is due on or before 19th July 2023 and late payment fees will be added for accounts not settled by this date as non-payment creates significant cash flow issues.
If you have any queries about your payment or account balance, you can use the form on the website to contact Remus.
Directors of your Residents Management Company, Channels (Chelmsford) Management Company Ltd, will be holding an Annual General Meeting on Thursday 26th January 2023 at 6.00pm at Channels Brasserie (Barn), Pratts Farm Lane East, CM3 3PT.
This will not be a ‘town hall’ style session. It is a management company members only general meeting and a formal notice with papers should have been received via the post accordingly.
The notice/proxy form, agenda and proposal for election of directors form can be viewed/downloaded here:
Please ensure that returns for the meeting (specifically if you wish to stand as a director or appoint a proxy) are delivered to Remus no later than midnight on Thursday 19th January 2023.
You do not need to inform Remus of your intention to attend the AGM. The venue is large enough to accommodate all those that wish to participate however you will need to respond as outlined above if you want to appoint a proxy or stand to be a director.
If you wish to stand as a director it is important to understand that as an officer of a limited company, you must:
Tell other shareholders if you might personally benefit from a transaction the company makes;
Directors are able to hire other people to manage some of these things day-to-day (for example, Remus or an accountant) however it is the directors that remain legally responsible for the company’s records, accounts and performance.
To ensure there is sensible and practical governance in relation to the running of the RMC, the following will be proposed at the AGM:
To limit the number of directors to 7;
To use dedicated sub committees where necessary;
To assign each director specific roles;
A member must be up to date with their service charge payments to stand as director and regular attendance at board meetings is mandatory.
Directors look forward to seeing members on Thursday 26th January 2023 at the Annual General Meeting.
The second half year Service Charge Notices (January-June 2023) have been sent by Remus in recent days to your preferred correspondence address which will either be by post or e-mail.
If your correspondence preference is e-mail, please check your junk/spam folders and if you do not believe you have received the notice, please contact Remus accordingly.
The summary schedule of costs for the period 1st July 2022 to 30th June 2023 can be viewed and/or downloaded below and the second half year charge represents 50% of the figures outlined:
Just fill in the form with your account reference number and balance as found on the demand and you will be presented with various payment options to facilitate the transaction.
The payment is due on or before 1st January 2023 and late payment fees will be added for accounts not settled by this date as non-payment creates significant cash flow issues.
If you have any queries about your payment or account balance, you can use the form on the website to contact Remus.
The budget for 2022/23 has now been agreed and Remus will be sending out Service Charge demands on this basis imminently. In a climate of rapidly increasing prices, directors have endeavoured to minimise increases to the Service Charge. This has been achieved by minor amendments to the Grounds Maintenance specification, on the basis the landscape is now well established, and reducing the sums transferred into reserves.
The year on year overall budget increase is only 0.97% and this is mainly attributed to the CIC site-wide charge as our share was estimated last year prior to the contributions being finalised by the CIC.
The summary schedule of costs for the period 1st July 2022 to 30th June 2023 can be viewed and/or downloaded below:
We are aware that you have not yet been notified of the Service Charge for 2022/23 and yet the new year starts on 1st July. In a climate of rapidly increasing prices, directors have been working to minimise increases to the Service Charge and the biggest single cost is Grounds Maintenance for which discussions are ongoing with Remus and Olly (Channels Estates).
Our intention is to be in a position to communicate the 2022/23 charge to you week commencing 20th June and we are confident that there will not be any significant increase over the 2021/22 budgeted sum. We do however need to be mindful that if costs continue to rise at the current rate, the position at the end of the coming service charge year may not be so favourable and as such robust in year management will be required.
Meeting ID: 843 1076 6354
Passcode: 083821
This will be a more informal ‘town hall’ style session and not a formal General Meeting of the management company and as such all Bellway residents are welcome to attend. It is a chance for a general chat, for directors to communicate any key updates and for residents to raise any questions. Remus will be hosting the meeting for us and will also be available to answer questions.
The directors look forward to catching up with as many residents as possible on Friday. 🙂
For freehold owners, don’t forget that the due date for payment of your half year Service Charge demand for the period 1st January 2022-30th June 2022 is Saturday 1st January.
Just fill in the form with your account reference number and balance as found on the demand sent out in November and you will be presented with various payment options to facilitate the transaction.
Some residents may have small credits on their account as a result of an error from the days of POD Management so do check the amount you have to pay to clear your account as it could be less than the headline half year charge.
It is important that Service Charge demands are paid without undue delay as this income is used to pay contractors, which in turn ensures directors can deliver the legal obligations of the RMC. This was flagged as a key risk to effective cash management and the ability to comply with obligations as set out in the RMC Articles of Association at the AGM held on 6th September.
If you have any queries about your payment or account balance, you can use the form on the website to contact Remus.
Channels (Chelmsford) Management Company Ltd 