Directors of your Residents Management Company, Channels (Chelmsford) Management Company Ltd, will be holding an Annual General Meeting on Thursday 11th April 2024 at 6.00pm at Beaulieu Community Centre, 17 Centenary Way, Chelmsford. CM1 6AU.
This will not be a ‘town hall’ style session. It is a management company members only general meeting and a formal notice with papers should have been received via your preferred correspondence method accordingly.
The notice/proxy form, agenda and proposal for election of directors form can be viewed/downloaded here:
Please ensure that returns for the meeting (specifically if you wish to stand as a director or appoint a proxy) are delivered to Remus no later than midday on Monday 1st April 2024.
Residents should have received correspondence directly from Remus both in relation to the AGM and a proposal to move to a different Managing Agent (see below).
Directors would again like to draw your attention to a proposal from Hugo Kirby (PG Property Management and Channels CIC) in relation to provision of local area management.
Hugo has provided additional information below and has verbally agreed not to charge extra for his service for at least 3 years from takeover. Directors would ensure that such terms will be put in a formal agreement.
- The CIC would happily take over the management of your parcel’s local open space.
- The CIC would not expect to change anything unless you wanted us to, for example:
- We would continue to use Olly Stubbings.
- We would continue the same specifications of works so you will get the same standard.
- The CIC will not charge you for the management – we already charge for the site wide and will include your admin at no extra cost. We estimate that along with potential savings from combining insurance and other issues, will save you circa £100/unit/year.
- The CIC will issue one invoice to the residents, covering both the site wide and the local area charges as two separate line items and account to you for your part of that.
- The CIC would suggest regular meetings (by teams or in person) with the directors and at least one residents meeting per year.
- The CIC does not ask for any minimum term of appointment or formal contract, you can terminate us at any time if you want to, but equally we are happy to have a more formal contract if you wish for that.
Following the informal AGM held on 18th January, on the subject of a vote to switch management support to the CIC, residents acknowledged that directors have the power to make such a decision without a formal vote. There was however agreement that directors would only move forward with this course of action on the basis that there were no significant objections.
As such, and unless more than 25% of members (70 units) object to this option on or before midnight on Thursday 18th April 2024, the decision to move to PG Property Management (i.e. joint management under the banner of Channels CIC) will be taken.
A member can register an objection online via https://ccmc-ltd.uk/objection/ or in person at the AGM on 11th April 2024.
You do not need to inform Remus of your intention to attend the AGM. The venue is large enough to accommodate all those that wish to participate however you will need to respond as outlined above if you want to appoint a proxy or stand to be a director.
If you wish to stand as a director it is important to understand that as an officer of a limited company, you must:
- Follow the company’s rules, shown in its Articles of Association;
- Keep company records and report changes;
- File your accounts and your Company Tax Return;
- Tell other shareholders if you might personally benefit from a transaction the company makes;
Directors are able to hire other people to manage some of these things day-to-day (for example, Remus or an accountant) however it is the directors that remain legally responsible for the company’s records, accounts and performance.
To ensure there is sensible and practical governance in relation to the running of the RMC, the following will be proposed at the AGM:
- To limit the number of directors to 7;
- To use dedicated sub committees where necessary;
- To assign each director specific roles;
A member must be up to date with their service charge payments to stand as director and regular attendance at board meetings is mandatory.
Directors look forward to seeing members on Thursday 11th Arpil 2024 at the Annual General Meeting.
Channels (Chelmsford) Management Company Ltd 